Martial arts booking system for clubs and instructors
Weekly classes, course blocks, gradings and private coaching on one timetable, with capacity set to the mat you can safely lay out. Built in the UK for clubs running adult classes. From £3 a month, no contract, free for 30 days.
- From £3 a month
- No contract
- 30-day free trial
- UK-based support
The club timetable problem
Most booking tools don’t understand a club night
Your capacity is the mat you lay out, not the hall you hire. Software that counts heads or room size will sell places you cannot safely train, and you find out at seven o'clock.
The mat decides the number, not the hall
You hire a sports hall that seats eighty and lay out enough mat for twenty-four. Twenty-four is the real limit, and on a night you put down fewer mats it is lower still. Most booking tools hand you one capacity box per venue and expect it to hold, so you either turn people away at the door or train on a floor that is too full to be safe.
Nobody steps on the mat without a waiver
A health declaration and a signed waiver before the first session is not a nicety in a contact sport, it is what your insurance expects. Collecting them on paper at the door means a folder you have to keep, and chasing the ones who forgot. Collecting them properly means the form is done before anybody arrives.
Blocks, monthly fees and drop-ins at once
A beginners course sold as six sessions, monthly training fees for the regulars, and a drop-in rate for someone visiting from another club. Three ways of paying for the same mat on the same night. Tools built around a single ticket price make you run them as three separate things and reconcile them yourself.
Gradings and seminars are not weekly classes
A grading happens once a term, costs a different fee, and only some of the club is entered. A visiting instructor comes for one Saturday. Neither belongs on the weekly timetable, and neither should mean a separate system, a separate payment link or a spreadsheet of who has paid.
Who reservie is for
A good fit
- Instructors hiring hall or dojo time by the hour
- Clubs running adult classes two or three nights a week
- Anyone selling course blocks and drop-ins side by side
- Coaches offering private sessions alongside the timetable
Probably not for you
- Clubs whose register is mostly under-16s, until family accounts arrive
- Anyone expecting the software to find them new members rather than bringing their own
Why we built it
We could not find software that fit, so we built it
We started reservie in 2015 because the booking software we could find did not fit the way classes actually run. It was either too basic to hold a proper timetable, or it buried a simple job under features and fees designed for a gym chain. So we built the thing we wanted.
The part that matters for a club is that capacity is something you set per class, not per venue. Cap a session to the mat you can safely lay out and it holds, however big the hall is. And when you email us, you reach a person who knows the system rather than a call centre.
Everything in one place
What reservie does for martial arts clubs
A booking system that understands blocks, gradings and waivers, not a generic calendar bolted onto your website.
Capacity set to your mat, not your venue
Put the number you can safely train on the class and reservie will not sell past it. Change the number for a night when you have less space and the limit changes with it.
Waivers before the first session
Attach a health declaration or waiver to your timetable and it has to be completed before payment goes through. Each person answers for themselves, so the record belongs to the person on the mat.
Course blocks and drop-ins side by side
Sell a six-week beginners course as one purchase, a block of ten sessions for the regulars, and a single drop-in for a visitor. Credits and expiry are tracked for you.
Monthly training fees that collect themselves
Set up monthly fees for members who train every week and let them run. No standing orders to chase and no one quietly three months behind.
Gradings and seminars as their own thing
A grading or a seminar gets its own date, its own fee and its own list, without cluttering the weekly timetable or needing a second system to sell it.
Private coaching alongside the classes
One-to-one sessions with a coach, with your free times worked out from the timetable you already keep. Same system, same payment, no second diary.
What you can sell
All of it on one timetable, with one set of client records and one set of credits behind it.
Weekly classes
Capped to the mat you can safely lay out, not the size of the hall.
Beginners courses
A fixed block of sessions sold as one purchase, with a start date and an end.
Session blocks
Ten sessions bought up front, with credits and expiry tracked automatically.
Monthly training fees
Recurring fees for the people who train every week, collected on time.
Gradings
Its own date, its own fee, and a list of who is entered.
Seminars and open mats
One-off sessions with a visiting instructor, priced separately.
Private coaching
One-to-one time with a coach, booked against your real availability.
Online sessions
Technique classes over Zoom, with joining links sent out after booking.
How clients book
You get a booking page of your own at yourname.reservie.net, showing your classes and courses with the places left on each. Members pick a session, pay, and are on the list.
If you have a website, the timetable can sit inside it, so nobody is sent somewhere else mid-booking. WordPress, Wix, Squarespace and Showit all work, and we will put it in place for you if that part makes you nervous. Card payments run through Stripe, Apple Pay and Google Pay are there at checkout, and the money lands in your own account.
What it costs, in full
The plan you pick changes the transaction fee and nothing else. Equipment-aware capacity is on all of them.
| Plan | Monthly | Transaction fee |
|---|---|---|
| Starter | £3 | 2% per transaction, 28p minimum |
| Growth | £15 | 1.5% per transaction, 28p minimum |
| Pro | £59 | No transaction fee |
Stripe’s card-processing charge is separate and goes to Stripe rather than to us. On an £18 class booked on Starter, our fee is 36p. There is no contract, no setup fee and no charge for the first 30 days. The pricing page sets out every plan in full.
reservie and the usual alternatives
Studios this size usually end up weighing a platform built for gyms against a diary tool built for appointments, neither of which was built around a club night.
| Platform | Cost | Contract | Built for | Classes, 1:1s and video together |
|---|---|---|---|---|
| reservie | From £3 a month | None, monthly | Clubs and independent instructors | Classes, courses, gradings and 1:1s in one place |
| Mindbody | From £89 a month per location | Not published | Wellness and fitness of all sizes | Yes, plus a consumer marketplace |
| Acuity Scheduling | From $20 a month | Monthly or annual | General appointment scheduling | Appointments first; classes are secondary |
| Spreadsheet and a WhatsApp group | Free, plus your evenings | None | Whatever you build | You are the system |
Other platforms’ figures are their own published prices, correct as at August 2026. Where a company does not publish something, we have said so rather than guessed. Please check with them directly before you decide, because their pricing is theirs to change.
Setting it up, in practice
Three things, and the mat capacity is the one that matters most.
Set your mat capacity
Tell reservie how many you can safely train. That becomes the ceiling, whatever else changes.
Add the timetable and the waiver
Weekly classes, any course blocks, and the health declaration everyone completes before their first session.
Share the link
Put it on your site or into the club WhatsApp group. The first booking can be the same evening.
Worth knowing
Built for adult classes
reservie works on the basis that the person booking is the person training: they hold the account, they pay, and they sign the waiver. That fits adult classes well. It does not yet fit a club whose register is mostly under-16s, because a child cannot be held as a named attendee under a parent’s account. If your juniors programme is the bigger half of your club, we would rather tell you now than after you have moved everything across.
Running other kinds of class as well? The wider class booking system page covers group classes of any sort, and one-to-one coaching is covered in depth on the appointment booking system page. If you also run seminars or a course over several weeks, see workshop and course booking. There are like-for-like comparisons on reservie vs Acuity Scheduling.
Martial arts booking system FAQs
Can I cap a class to the number I can safely put on the mat?
Yes. Set the capacity on the class to the number you can train safely and reservie will not book past it, whatever the hall holds. If you have less space one week you can change the number for that session without touching the rest of the timetable.
Can people sign a waiver or health declaration before they train?
Yes. Attach a questionnaire to your timetable and it has to be completed before payment goes through, so nobody arrives without one. Each person completes it themselves, which is the point: the declaration belongs to the person who will be on the mat.
Can parents book classes for their children?
Not in the way a children’s club needs, and it is better to say so plainly. reservie is built around each person having their own account, where the same person books, pays and attends. That suits adult classes well. It does not yet suit a club whose register is full of under-16s, because there is no way to hold a child as a named attendee under a parent’s account, and attaching a waiver switches off booking on behalf of anyone else. If your club is mainly juniors, this is not the right system for you today.
Can I sell a beginners course as a block rather than session by session?
Yes. A six-week beginners course can be sold as one purchase with a start date, so somebody joins the course rather than booking six separate evenings. You can run drop-in classes and monthly training fees alongside it.
How do I take payment for a grading?
A grading is set up as its own event with its own date and fee, separate from the weekly timetable. Only the people you want entered book it, and you get a list of who has paid without running a spreadsheet beside your timetable.
How much does a martial arts booking system cost?
reservie starts at £3 a month on the Starter plan, with a 2% transaction fee and a 28p minimum. Growth is £15 a month with a 1.5% fee, and Pro is £59 a month with no transaction fee. Stripe’s card-processing charge is separate and goes to Stripe. There is a 30-day free trial and no contract.
Is there a free martial arts booking system?
reservie is free for 30 days, with every feature included and no card needed to start. After that it is £3 a month. There is no free-forever tier, because a system that takes your members’ money needs looking after. Hosting, card security and a real person answering support emails all cost something, and £3 a month is what that comes to.
Is there a contract?
No. Plans are monthly and you can stop whenever you like. The first 30 days are free, and there is nothing to sign.
Is this a gym membership platform?
No. There are no door entry systems, no lockers and no twelve-month contracts to administer. reservie sells places in classes, blocks of sessions and time with a coach, which is a different job from running a gym.
Is it hard to move over from what I use now?
No. We help you get your classes, blocks and member list set up rather than leaving you to work it out alone. Most clubs are running well within the free trial.
Booking that counts the mat, not the hall
Set up your classes and course blocks in minutes and let members book and pay online. Free for 30 days, no contract, and we help you move across.
Plans at £3 / £15 / £59 a month · 30-day free trial · no lock-in · migration help included